Skip to content

Vendor Chemistry: How to Build a Wedding Team You Trust

Listen on Apple Podcasts | Spotify | YouTube

Once you have booked your wedding venue, the next big step is building your vendor team. But beyond pricing and packages, there is something even more important: vendor chemistry.

In Episode 3 of We Love That for You, Chris and Jackie unpack why connection, communication, and trust between you and your wedding vendors can shape your entire experience. From discovery calls and red flags to the behind the scenes coordination that keeps a wedding day flowing, this episode gives couples an honest look at what happens when a vendor team clicks, and what happens when it does not.

If you want your wedding day to feel calm, supported, and genuinely enjoyable, this conversation is for you.

What Is Vendor Chemistry in Wedding Planning?

When people hear the phrase vendor chemistry, they usually think about whether they personally click with a vendor. That is definitely part of it, but it is not the full picture.

Vendor chemistry starts with the connection between you and the people you hire. Do you feel heard? Do you feel comfortable asking questions? Do they make you feel more confident instead of more overwhelmed? Those things matter.

But wedding vendor chemistry also includes how your vendors work with each other. Your DJ, photographer, videographer, venue staff, planner, and everyone else involved should feel like a team. Even if they have never worked together before, there should be a willingness to communicate, collaborate, and keep the focus on giving you an amazing experience.

That chemistry impacts everything. It affects how smoothly your timeline flows, how calm you feel, how flexible the day can be, and how supported you feel from start to finish.

Why Vendor Chemistry Matters More Than You Think

A lot of couples start by comparing packages, prices, and what is included. That makes sense. But the truth is, vendor chemistry often matters just as much as what is written on paper.

When there is strong chemistry, communication feels easier. You are not second guessing every email or wondering if someone really understands your vision. You feel like you are in good hands.

Trust is a huge part of that. When you trust your vendors, you can actually enjoy the planning process a little more. You are not carrying the whole day on your shoulders. You are not feeling like you have to manage every detail yourself.

Confidence comes from that trust too. You want to walk into your wedding day knowing your team gets it. They understand what matters to you, they know how to work together, and they are ready to make things happen.

At the heart of all of it is alignment. Shared values, mutual respect, and a real willingness to serve the couple well. That is what creates a team you can actually trust.

Green Flags to Look for During Vendor Consultations

One of the best times to spot vendor chemistry is during the consultation phase. The way someone communicates before you book usually tells you a lot about what it will feel like to work with them later.

A few green flags to pay attention to:

Quick and clear communication

If a vendor responds in a timely way and answers your questions clearly, that is a great sign. You should not feel like you are chasing someone down just to get basic information.

Listening to your vision

A strong vendor is not just waiting for their turn to talk. They are actually listening. They are asking thoughtful questions, validating your concerns, and helping you think through what makes sense for your day.

A flexible approach

Great vendors bring expertise, but they are not rigid. They can guide you while still making space for what matters most to you.

Confidence without pressure

You want someone who feels experienced and grounded, not someone who sounds like they are trying to force you into a decision. Calm confidence is a green flag. Pushiness is not.

Strong reviews and reputation

Reviews matter, especially when they consistently mention trust, communication, professionalism, and how a couple felt throughout the process. Those are often the real indicators of a great experience.

Red Flags That Signal Chemistry Is Off

Sometimes the signs are subtle. Other times they are pretty obvious. Either way, it is worth paying attention if something feels off early on.

Here are a few red flags:

Vendors who are stuck in their ways

If you are sharing your vision and the response is basically, this is how we do it, take it or leave it, that is worth noting. Experience is great. Inflexibility is not.

Pushing unnecessary add ons

If a vendor is constantly trying to convince you that you need upgrades or extras without a clear reason tied to your goals, that can be a sign they are more focused on selling than serving.

Ignoring your vision

This one is big. If you are being talked out of something meaningful to you, or being steered toward what the vendor prefers instead of what fits your day, that is a problem.

Poor communication

Slow responses, vague answers, or a lack of clarity can create a lot of stress later on. Communication rarely gets better under pressure, especially on a wedding day.

Ego over teamwork

Weddings work best when vendors respect each other. If someone gives off the vibe that they only care about their part and not the full experience, that can affect the whole team dynamic.

What Vendors Are Coordinating Behind the Scenes

One thing couples do not always realize is just how much coordination is happening quietly in the background.

Your vendors are not just showing up to do one task. They are constantly working together to keep the day moving well.

That can include:

Timeline and flow

Photographers are helping shape the photo timeline. DJs are managing the flow of the reception. Venues are coordinating meal service and room transitions. Everyone is playing a role in timing.

Transitions between formalities

Think introductions, first dances, toasts, cake cutting, and parent dances. These moments feel smooth when vendors are communicating ahead of time and cueing each other properly.

Venue coordination

A strong team is checking in with venue staff, making sure the next part of the day is ready, and helping avoid delays or confusion.

Photo, video, and DJ alignment

This is a big one. The best wedding days often come down to simple things like a quick heads up before speeches start, a check in before introductions, or making sure everyone is in place before a big moment happens.

When vendors work like a team, your day feels more seamless. You may never see all of that coordination happening, but you will absolutely feel the difference.

How Trust Impacts Your Wedding Day Experience

When couples trust their team, it shows.

They are more relaxed. They are more present. They are not getting pulled out of the moment by stress, overthinking, or the need to check every little detail.

That trust affects more than your mindset too.

You often get better photos and video because you are not tense or distracted. You get stronger dance floor energy because the celebration feels free and natural. You get a smoother day because your vendors have room to do what they do best.

The opposite is true too. When couples do not fully trust their team, they tend to micromanage. They keep checking the timeline, questioning details, and trying to control things in real time. That usually creates more anxiety, not less.

A wedding day is a live event. It needs structure, but it also needs breathing room. Trust is what allows that to happen.

How to Know When You Have Found Your People

So how do you know when you have found the right vendors?

Usually, it feels easier.

The conversation flows. You feel comfortable. Your questions are answered without pressure. You leave the conversation feeling more confident, not more confused.

There is mutual respect. You can tell they care about your experience, not just the transaction.

You feel supported. You feel seen. You feel like your vision matters.

And maybe most importantly, you do not feel sold to. You feel understood.

That is usually the moment when a vendor stops feeling like just another service provider and starts feeling like someone you actually want by your side on your wedding day.

If that is the energy you are looking for, Episode 3 is for you.

Planning a Wedding?

If you are looking for fun, bright, romantic wedding photos that showcase who YOU are as a couple, Contact Us.

Listen to Episode 3 of We Love That for You

In this episode, Chris and Jackie talk through what vendor chemistry really means, why it matters so much, and how to spot the green flags and red flags before you book.

If you are in the middle of building your wedding team and want your day to feel smooth, confident, and stress free, this is a conversation you will want to hear. Listen now where ever you get your podcasts.

Full Episode Transcript

00:00 Welcome to We Love That For You, a wedding podcast with personality, perspective and plenty of heart. We are Chris and Jackie from Lime Line Entertainment, and we’re here to help you plan your best day ever, without the stress.

00:30 We’ve also discussed things, couples forget early on in planning process, and now we are going to be talking about vendor chemistry.

00:40 So the vendor chemistry check. If you’ve locked in your venue now, it’s time to build your wedding team. For you, Chris, when you think of vendor chemistry, what does that mean to you?

00:51 What does vendor chemistry mean to me? It means the willingness to work together, good communication back and forth because I mean really in the end what are we all there for right we’re all there to work together to make sure that this day goes off without a hitch and that the day is perfectly executed

01:12 for the couple yeah so you know if you don’t have good vendor chemistry right if someone’s lacking communication or distant or whatever you know some of those can kind of some Some of the day can fall short, really, you know.

01:29 It brings you right back to the added stress or overwhelm that we’ve talked about in previous episodes where, you know, if you are lacking that connection, that chemistry, it can and that lack of communication, it can just add extra overwhelm to the whole planning process.

01:47 Yeah. Which is obviously what everyone’s trying to avoid. Yeah, absolutely 100%. So, do you remember what it was like when we first started to working with other wedding pros?

01:56 Let’s say for our wedding first. Okay. Do you remember what it was like when we first started working with our wedding pros?

02:04 Well, we were already kind of in the business at that point. So it was a little easy for us, but our photographer was great.

02:13 I remember just knowing that everything was gonna be taken care of. It felt really good. It felt confident in the decision that we made.

02:22 You know, but our photographer also had a great reputation and years in the industry. Yeah, years in the industry. You just knew that, you know, this was going to go smoothly and everything was going to be taken care of.

02:34 Yeah. The way that you wanted it to be taken care of. She made us feel confident. Yeah, exactly. So, you know, from what I remember about it is just, I just remember that everything was easy and I think that’s because we made, made, because the decisions that we made, you know, we looked into, we made

02:59 sure that the quality was there and, you know, our values aligned. Yeah, yeah, yeah. We went off of some of them, we’re off of, like, other vendor referrals.

03:10 Some of them were other friend referrals. We had a bunch of friends getting married at the time, so you know, and just sitting down with each one of them on an intro, you know, chat conversation.

03:23 And it kind of goes back to the last episode with venue vibes. It’s just you get a gut feeling that you want to work with someone.

03:29 Yeah, 100%. Yeah. When did we first realize how important vendor chemistry really is? When I sat down with our photographer.

03:36 So the first thing that stood out to me was when I emailed her the first time, she emailed me back right away.

03:42 Like there There was a great, there was not a lag time in communication, you know? And I mean like, obviously a day or two, but there was never more than a day or two that went by where I didn’t hear a reply from a question or from even that initial reach out.

03:59 And then, you know, when we sat down and talked about the day, it felt like I was talking a friend.

04:06 So, you know, I realized that vendor chemistry was really important very early on when we were talking to our photographer, but also because we’re in the industry, we knew we already knew the importance of vendor chemistry.

04:22 So, I would say, you know, pretty early on. Yeah, absolutely. You realize this. Yeah, so I feel like not only is vendor chemistry important between the couple and the vendor, but then the vendor chemistry amongst your vendor team is also very, very important.

04:40 Yeah, 100%. Absolutely. Yeah, so, you know, not only making sure that you connect with your vendor as a couple that, you know, you guys have a team that can work together.

04:52 Yeah, exactly, because let’s say, you know, it doesn’t happen all the time where the couple will hire, you you know, us for all three services, and what I mean all three services is like entertainment, photography, and videography.

05:05 That’s the perfect scenario. That is the perfect scenario, right? That’s the perfect scenario. But it doesn’t always happen. Sometimes clients will find our entertainment services when they already have a photographer booked or whatever the reason may be.

05:19 But, you know, so, you know, if there are, you know, three quote unquote outside vendors, you know, it’s really, really important that the DJ still works really, you know, cohesively with the other photographer and then with the videographer and you know everybody is there working together in order to

05:36 make sure everything runs smoothly. Yeah and I think to conclude this little segment of conversation I think it’s very important to know that when you’re interviewing vendors that they are a team player that’s a great question to ask on a discovery call with your vendors is like, can you give me a great

05:58 example of how you work as a team with other companies? That is a great question, because if they can give you a quick response, yeah, if they can give you a quick response, I feel like that might put somebody on a spot too.

06:12 Yes, it will. And if they are a true professional, they will answer it, honestly. Answer you confidently and honestly. 100%.

06:20 Right away. Because you know, it’ll it’ll be true. Yeah, because it’ll be true. It’ll be in their being Exactly. Uh-huh.

06:29 Uh-huh. So definitely ask your This is a great question to ask your vendors Well on that topic then Have you ever been at a wedding where the vendor team just clicked like everyone was on the same wave lines?

06:45 Yes, when we all work together. Yes, when we all work together. We that I mean that’s but that’s not a lie either that’s very true.

06:52 I, you know, when I work with our teams, I the best day because I feel confident, going back to confidence.

07:01 I feel confident that I’m supported and I feel confident that we all have the same goal in mind, which is to service our couple the best we possibly can.

07:13 Absolutely. And listen, that’s not to say that things aren’t going to go smoothly if we all don’t work. We’re great team players.

07:20 Together, you know, Limelight, photo, video, and DJ, because I work with outside vendors all the time and things run smoothly.

07:28 But, you know, it’s just a matter of making sure that you have all of those teams that all work smoothly together.

07:35 But yes, I mean, when we work with Limelight, photo, entertainment, and DJ, it’s always a great day. It’s always smooth.

07:41 It’s like, we just know what each other needs. You know, we don’t even have to ask really sometimes. all right so what about the total opposite right when the team vibe was completely off have you ever experienced that I have definitely experienced that it definitely was not fun I would never show it

08:02 so my couple would never know that there was anything going on but it definitely makes for a very challenging day especially when all of us should be focused on one thing in mind and that is the best possible outcome and the best possible service for our couple, so when you have someone who’s just in

08:23 it for themselves, it definitely throws off the chemistry, and it makes it difficult, it just makes it difficult for us all to service the couple at the level that we are hoping to service them.

08:40 What about you? Well, just recently, it was so weird. I was working with this videography team who just didn’t really understand personal space.

08:54 It was so weird. I was out there delivering introductions. We were introducing the parents, introducing the wedding already, the bride and groom, all that.

09:08 And it was great. But then all the sudden, I’m standing there on the dance floor. And the videographer is is panning to get the shot.

09:17 But he’s like bumping into me. Yeah. Every single time he would pan. What if you dropped the microphone, you know?

09:24 Well, not even that. It’s just just awkward. Like what does that look like from from a guest’s point of view, right?

09:31 Yeah. Well, you’re hoping that the couple was all involved in their third-first dance or their introductions. Yeah. And it does look bad on the guest perspective.

09:41 I was not in this particular videographer’s shot at all, but he just, the way he was panning, he just kept bumping into me, you know.

09:53 Maybe a little communication prior to us doing the introductions like, hey, listen, I’m I’m planning on panning this shot, if you could stand at this spot on the dance floor, that would be great and everything will run smoothly.

10:06 So again, just getting back to having open communication, letting all of the other vendors know like, hey, this is what I need in order to make my job when smoothly is key.

10:17 Yeah, that open communication, it’s very helpful. Instead of it kind of almost seeming like very high school where it’s like they’re bumping into you to get you out of the way, you know?

10:30 Yeah, absolutely. Yeah, I hear you. So what do you think makes the difference between a vendor that feels kind of like family or kind of like strangers?

10:40 I would say respect and compassion, empathy for the couple and the task at hand, and also empathy for the rest of the vendor team as well, we’re all in there for one job and that is to make this couple’s best day ever, the best day ever, remove that stress layer from them.

11:04 So, you know, in that sense, I feel like it really brings a family feel. You’re thinking of each other across the board.

11:17 Yeah. Yeah, and it really just all comes back to just everyone being at sync, you know, and like a family unit.

11:24 Yeah. All right, finding your vendor people. So this is to help couples find vendors that fit their personality, their energy, and their communication style.

11:35 So we want to talk about what to pay attention to on consults, your tone, your, your tone, Well, no, the vendor’s tone, your questions, and then that open communication again, which is very important.

11:52 And then also the difference between hiring a service and building a relationship with your vendor and the importance of feeling seen, heard, and supported.

12:04 So ultimately, we want to talk about chemistry, over costs, and but how also to balance both. Definitely, so what’s a green flag when meeting a potential vendor?

12:16 They check off all your boxes, of course, that they hear your concerns and they validate them and that they have a way about them where they can make you feel confident that your concerns are going to be taken care of and that you are in good hands.

12:35 So I’d say when you feel that way, that that’s a green flag, you know, that they’re a good fit for you.

12:43 They understand your vision and they sound confident in making that vision come to life. Yeah, and they have good personality that you trust them.

12:53 Their reviews speak for themselves and all of those things I’d say are all green flags. But with that being said, what’s a red flag that would tell you that maybe the chemistry’s a little off between you and your vendor?

13:10 I would say when you’re initially speaking to a vendor, you can tell, you can tell if the chemistry is off.

13:16 If you are explaining your vision, explaining what you want, asking questions on how they can make that all happen for you.

13:25 And yet, this vendor isn’t necessarily listening to any of that. They’re just stuck in their ways, right? So, a lot of vendors out there, they’re stuck in their ways in the sense of, let’s say like a DJ team, for example, right?

13:44 Hey, I love this type of music, I love pop, I love fun throwbacks, this and that. We don’t do any of that.

13:52 There’s no wiggle around. There’s no wiggle around. Like we know what people want and we’re gonna do what we do and that’s that like we play what works on the dance Where yeah exactly there’s no customization.

14:04 Yeah, and as odd as that sounds right you say to yourself Well, why would anybody ever say that but but people do People do because they they want to I guess they want to always kind of like Stay consistent to what their brand is but maybe that’s a little too much sometimes right?

14:23 He’s just all about the individual couple. Making sure that you’re providing the experience that that couple wants. Right. There’s everyone’s different.

14:31 You know, so yeah, be aware of vendors that are stuck in their ways. Yeah, yeah. I mean, I like the way you say like, you know, it doesn’t fit their brand, too, because there’s a lot of ways that, you know, photography can be like on or off brand and, you know, I’ve always been confident in saying that

14:53 like we we love to service all couples that your only prerequisite is that you are in love, you know, it doesn’t matter, you know, if you’re at the, you know, most expensive or prettiest venue, it does it that as long as you’re in like, and, you know, the two of you are having a great day.

15:19 Like, that’s where they’re for, you know, but I think that if that’s interesting that you bring that up. But I also think that another red flag is that they’re pushing you to change aspects of your day to suit their needs.

15:31 So when it comes to photography, a topic that comes up a lot is first look. And I feel like the first look is such a personal preference.

15:40 So, you know, when you have vendors that are pushing you to do a first look, and that’s not something that you wanted to do, and you knew that, you knew that from the start, that, you know, someone that’s pushing you to change your beliefs or to change things that you know you really are dreaming of 

16:02 having a cur at your wedding, that’s when you see a red flag. It’s when they’re like, I’m not gonna, seeing back circle back to, I’m not gonna bend that this is gonna be better for you, but it doesn’t make sense for you at the end of the day.

16:17 Instead of the vendor adjusting their format and being flexible, going with the flow and saying, okay, well, you don’t wanna do a first look.

16:27 We’ve got another way to organize the day to make sure you get your photos done. So I would say another red flag too is you know kind of touching on what you said Jack where like vendors try to push things on clients right so you know I hear a lot when I’m talking to potential clients I hear a lot about

16:51 how I always spoke to this other DJ company and they were telling me they need they need this type of lighting or they need this LED dancing robot on their dance floor.

17:03 You’ve got to have it. You have to have it. It’s going to make or break the wedding and it’s like, no, it’s not, you know, and it’s like, let’s really, you know, focus in on, again, what that client’s vision is, you know, what they want their dance floor to feel like, what they want their room to look

17:22 like. And then let’s talk about, you know, based on that information, you know, how can we create that, you know, how can we create that vibe for them without overdoing it?

17:38 You know what I mean? Without having to push all these additional, unnecessary add-ons on them. So, yeah, that’s definitely red flag when you’ve got someone just trying to sell, sell sell you.

17:52 Yeah, yeah, you want somebody to give you like a good, a good reason why you should have something or why you really don’t need it.

17:59 If someone’s telling you you don’t need this and that’s a, that’s a green flag, you know, like, okay, this person’s not just trying to sell me something I don’t need.

18:08 Yeah, exactly. So the, the other day I was just talking to a client, a potential client about their wedding at this particular venue and and they told me they’re like, we’re really interested in uploading.

18:21 I said, oh yeah, uploading is really great. It’s a great feature, you know, really kind of like enhances the space.

18:26 Like yeah, well, we need the uploading because without it, our venue is too dark. I was like, whoa, whoa, whoa.

18:33 Where did you hear that from? Like, oh, well, the last DJ company we talked to, they said, you know, you need uploading because otherwise the venue’s gonna be too dark.

18:42 And I was like, all right, let’s think about this for a second. you know, why would a venue have such low lighting to where, you know, their guests are, can’t see where they’re walking.

18:54 That’s the most ridiculous thing I’ve ever heard. This other DJ company is just trying to upsell you on things that are unnecessary.

19:02 You know, and then if you want lighting. If you want lighting great, but then I explain to them like, listen, these are the reason why reasons why you would want up lighting.

19:10 You know, if you want to accent the architecture in the space, kind of give the room some pop, set the moods, set the tones, set the atmosphere, you know, but it was being honest with them.

19:18 And they really appreciated that. So that’s a red flag. Like, oh, you need this because of this ridiculous reason. Yeah.

19:27 All comes back to, you know, trust. Yeah, exactly. If you had to describe our favorite vendor partnerships, what makes them special?

19:38 Our favorite vendor partnerships, The things that make them special is that we all know that we are all here for the exact same reason, and that is to create an amazing, amazing experience for our couple.

19:52 We want them to have the best day ever, and everyone’s feelings align on that, and we’re all going to work together to make that happen, you know, that whether it’s our video team or another video team that I’m gonna be conscious of their final deliverable and their final product for the couple and that

20:13 they’re gonna do the same for me and then same with the venue that we’re all there as a team working and that our top priority is giving our couple the best experience possible.

20:26 So that’s how I would describe our favorite vendor partnerships. That’s what makes those partnerships special all working in unison for sure So how do couples know when how would you say that couples would know when they found their people?

20:46 It’s easy conversation flows, you know, you don’t you don’t feel like you’re talking to a car salesman You know, you don’t feel like you’re having all these Extras pushed on you And, you know, again, just getting back to what you were saying before, it just feels right.

21:07 You feel confident that you feel connected to them, they feel, yes, you feel like your concerns are being heard and that there are solutions that they can offer for your concerns or they’re the way that they are going to service you just aligns with the way that you’ve envisioned your day.

21:27 Yeah, 100%. Easy. Yeah. It’s easy. Yeah. It should feel easy. The conversation. It should feel easy. And that’s how you found that’s how you found your people.

21:38 You know, when you can you feel like you also have that trust in there and you don’t feel like you’re being pushed onto anything that you don’t need unless you want it.

21:49 As far as behind the scenes go and how vendor chemistry impacts the day, we’re here to offer insider perspective on how teamwork changes everything.

21:59 So how communication among vendors affects your timing, affects stress levels, and the flow of your day. And why your vendors should feel like a team and not individual.

22:12 So we all have one goal in mind, so just to recap, you know, we are all creating an incredible experience for the couple.

22:18 So, you want your vendors to have that role of mutual respect and then, you know, how we make our jobs easier, vice versa.

22:29 So, you know, greeting other vendors and things like that. So, you know, when it comes to something couples don’t realize is going on behind the scenes.

22:40 You know, what is something that a couple wouldn’t realize vendors are coordinating behind the scenes to make sure that their day is amazing.

22:48 Yeah, so coming from the DJ stand point, right, I mean, we’re literally, you know, making sure that the event flows really, really well with everything.

23:04 We are coordinating all the timing with the venue staff, we’re coordinating transitions with photographers, with videographers, we’re making sure that everything just runs smoothly, right?

23:16 So you know a lot of people it’s funny I’ve had people say to me before like oh well you’re just a DJ right?

23:23 And it’s like well yeah I am a that’s very rude yeah couples that is a potential couples that I’ve spoke to on the phone that ended up not hiring us which is fine we were in a good fit for each other because I’m just a DJ but anyway Yeah, yeah, we are a DJ and we’re there to make it fun, make it exciting

23:51 , deliver those introductions with power and make sure everybody dances, but guess what? We’re making sure that there’s constantly music flowing up until the very moment that venue staff is plating dinner.

24:07 No, weird blank spaces of songs. Yeah, there’s no dead air, there’s no weird blank spaces. When we’re transitioning into speeches, there’s communication with the video team and the photography team, prior to us transitioning into those speeches this way, they can get ready and get set up and get in place

24:28 this way when it’s time to transition to those speeches from a dance set that all goes smooth. There’s no waiting, there’s no lag time or anything like that.

24:39 So yeah, I mean, it’s just a lot of the timing and coordination. It’s like a symphony being orchestrated. Exactly. And, you know, it’s a part of the job and it’s just to ensure that everything runs smoothly for you.

24:56 Yeah. Yeah. Behind the scenes, you know, as photographers, we’re coordinating a bunch, you know. We start coordinating the day. We start coordinating the day, months in advance, at least here, you know.

25:08 where we’re giving timeline suggestions to make sure you have plenty of time that there’s nice cushioning to that time and making sure nothing feels rushed and nothing feels crazy.

25:22 You’re not like flying down the aisle because you just got back from taking photos like that kind of thing. So we’re coordinating from the get go.

25:30 We’re letting you know when your hair and makeup needs to be ready. I mean, I guess that wouldn’t be behind the scenes.

25:36 Like the most things that are behind the scenes, you know, that the couples don’t even realize are like, you know, those coordinations with the venue.

25:44 You know, the venue needs, you, you know, needs your wedding party for a ceremony walkthrough. And we’re just communicating with them to make sure things go smoothly for that ceremony walkthrough.

25:57 It doesn’t put anyone behind. And we’re also communicating like, oh, we have a list, a small list of extended family photos to do after the ceremony.

26:06 So now I’m communicating with the venue. The venue knows to take the couple and hide them after they walk down the aisle during their recessional so that there’s no impromptu receiving lines and guests don’t hang everyone up.

26:21 They can clear that space we can get moving on with those family photos and get everyone to cocktail or you know, we’re coordinating night photos, we’re coordinating cake cutting, we’re making sure same thing.

26:31 That everything flows really nicely. that I’m not having to interrupt the couple from the dance floor or from their guests to frequently throughout the night.

26:40 And again, it’s just coming all coming back to that bigger picture of, is this the best experience we could possibly offer?

26:47 So how does chemistry between DJ Photo and Video impact the energy of the night? Chemistry is important because it ensures that your vendors have a mutual respect for each other.

26:57 I think that having that mutual respect for each other and eliminating ego is huge because when you have a mutual respect for each other, you care about what each other has to accomplish.

27:10 And nothing is more important than that in order to have a successful evening. So and and something that shows me that that mutual respect is there is when a DJ will come up to our our photo video team, introduce themselves, run through the reception formalities, let us know what the plan is for the 

27:28 next few, for the next hour of the night, and make sure that we’re there, make sure that we are ready to go, right before introduction is giving a nod.

27:40 Are you guys ready? It just speaks volumes. I mean, I’m always ready, and our team is always ready to go.

27:49 I don’t think that you guys ever have to really wait on us, but if God forbid something was going on with my camera or anything like that, having that mutual respect, it just ensures the best possible experience for the couple.

28:04 And that’s what it really all comes down to. So long story short, even if I’m not your lead photographer, I’m always the one planning with our photo couples, that’s where the chemistry starts.

28:15 So when we’re on the same page everything flows so as far as like photography goes and as far as entertainment goes you know we’re we’re there to help you plan and that’s where the chemistry starts to you know or at least is continued from that initial discovery call and initial yes we want to work with

28:36 you so you know we want to build trust after booking so how you can build trust with your vendors after after booking, we want you to maintain strong communication with your vendor and your vendor should maintain strong communication even after booking.

28:57 When it comes to trusting your vendors and communicating, micromanaging, keeping them chemistry alive, what’s something couples can do to make vendors feel supported?

29:13 You’ve hired us for a reason, right? Because you trust that we’re going to do the best for your day. So trust us.

29:23 Don’t work against us because we are here to make your day incredible. Yeah. You know, you don’t have to micromanage everything.

29:33 If you want to be involved in the details, great. That’s cool. But to micromanage every little detail, It’s just going to be daunting on you.

29:43 Yeah, yeah. I think another way to make your vendor feel supported is like give attention to their emails. They’re sending you these emails for a reason.

29:53 So give attention to them. A lot of the times, the questions that you ask are already answered in those emails.

30:00 And I know when we’re planning weddings and I know even in everyday life, we’re not planning a wedding anymore. We did it 11 years ago.

30:06 But I know every day life, we get a ton of emails. However, if you need to maybe build a separate folder in your mail app that says wedding and just dump them in there.

30:19 And then when you have some time to yourself to read, recap, but don’t forget about them and definitely pay attention to those.

30:30 That’s how you’ll let us know we’re supported and keep that communication and flowing between the two of us. So when you see couples who fully trust their team, how does that show on the wedding day?

30:42 The confidence is there. The couple’s more relaxed. They’re more in the moment. And when you’re in the moment, photos and videos are epic, the dance party is electric.

30:53 Everyone, it’s just an incredible day from start to finish. Yeah. I could tell when couples have hired vendors that they have full trust in and then I could tell when couples have hired vendors that they don’t fully trust.

31:10 Well, they also will make a comment too. Yeah. I’ve had, I’ve had couples make comments to me. Yeah. And that, that has made them, made it feel to me that they didn’t have full trust in that vendor.

31:22 And that kind of stinks because then on their wedding day, like at their wedding, at their reception, like they’re walking around, they’re double checking everything, Checking things on the table, they’re not even enjoying it.

31:33 Oh, this picture frame is supposed to be here, this picture frame is supposed to be there. Like, let it go, let it go and enjoy the day here.

31:42 Yeah, that’s something your guests aren’t going to notice. Yeah, and realistically, it all comes back to just hiring vendors that you can trust.

31:53 As far as advice, what’s one piece of advice you’d give to couples who do tend to overthink things. Just don’t just time everything down to an exact minute.

32:11 I have seen time lines come in before where couples have like the entire reception mapped out to like this is going to happen from 7 o’clock to 7.05.

32:27 This is gonna happen from 7.05 to 7.13. This is gonna happen from 7.13 to 7.20. Don’t do that. Don’t do that.

32:36 Come up with a basic timeline, right? Come up with a basic timeline in order of events. Yeah. And just let it unfold the way it’s supposed to unfold.

32:47 Yes, we need to stay structured and there needs to be a timeline in place, but not such a strict timeline.

32:54 Yeah, your professionals will keep things on time. Exactly, because realistically, like, I mean, it’s a live event. Yeah. You know, things happen, things change.

33:03 You’re never gonna, you’re never gonna be so on time to wear your down to the exact minute. So don’t drive yourself crazy over that.

33:10 But also, hopefully you’re having so much fun being in the moment that you’re not even gonna care what time it is.

33:14 Yeah, that you’re not saying yourself, oh, wow, it’s 713. You’re not gonna care what time it is. Yeah, exactly. My advice would be to breathe, meditate, speak confidence in your team and speak confidence in your team to yourself.

33:32 Just confidently tell yourself, I hire the right people, it’s going to be amazing. Yes. I hire the right people. It’s going to be amazing.

33:44 That’s it. Maybe we should come up with our own meditations for you guys one day. I’m going to start meditating now.

33:49 No, I would give them meditations. OK. You have a great team. It’s going to be an amazing day. So yeah, our takeaways from this episode, chemistry is important, communication is important, and trust is important.

34:05 And that is going to get you good vendor chemistry. And that is going to get you an amazing day. Ask yourself, who are the vendors that really get your vision?

34:15 Yeah, and it’ll all come down. and it’ll all come together as a great amazing day. Just a recap here. Share your vendor green flags and red flags with us on Instagram, DM us any questions.

34:29 You think you should be asking your vendors because yeah, great weddings start with great people and we love that for you.

34:37 Thank you so much for hanging out with us today. If this episode was helpful, make sure you follow or subscribe so you don’t miss what’s coming next.

34:44 We love hearing from you. So if you have a question, a planning struggle, or an episode idea, email me at Jackie at Limelight Entertainment and J.com.

34:54 There’s a really good chance your question becomes a future episode. And if you’re planning a New Jersey wedding and want vendors who truly care, you can find us at LimelightWedding.com.

35:03 And remember wherever you’re planning and whatever you’re dreaming, we love that for you.